Save time, money and frustration when it comes to running your business by utilizing Microsoft Outlook to its fullest extent. Not only will this program send emails out for you, it will also help you get more organized and reduce the amount of paperwork that is currently cluttering your office. There are so many business-related tools Microsoft Outlook offers that many people don’t even know exist, let alone how to use them. Let’s take a look at some of things you may not have known Microsoft Office could do.
Recovery
Get your contacts, calendars, notes, emails and accounts all back with a recovery program specialized for Microsoft Outlook. An Outlook recovery or repair program can restore your information if your computer has failed you. After the recovery program has finished, you’ll see most of your information back just the way it was.
Tracking
You’re able to track billable time and mileage in Outlook Tasks. Create a new Task for each item you want to track. Select “Details” and from there you will be able to add all information for the work at hand. This is a great tool for keeping track of those important money making items without having to hire a third-party.
KeyTips and Shortcuts
With the fast paced life many of us have to deal with, it’s important to have some shortcuts at hand. To use the Shortcut menu, open Outlook and right-click on the screen. This will bring up the most commonly used features within the program, including copy, paste and formatting options.
To make things even quicker, KeyTips are built-in shortcuts available to you. KeyTips can be accessed by pressing Alt, which will display a letter or number by each Ribbon tab. Press the letter associated with the feature you want to use.
Open Separate Windows
There’s no need to click on the navigation buttons every time you want to switch between Outlook applications. You’re able to open up your calendar, contacts and tasks list all at the same time in separate windows. Right-click on a Navigation button you want to open and select “Open in a New Window.” Once they’re all open you can easily switch to each one by pressing Alt-Tab.
Date and Time Shorthand
There’s no need to type out the date in Microsoft Outlook’s Calendar. The program recognizes shorthand abbreviations for dates and times. For example, if you want to schedule a meeting for next Wednesday, all you have to type is “Next Weds” and the Calendar will automatically enter the correct date. For time use “now” or “3p” and it will automatically be expanded to 3:00 p.m.
Mailtips
By using Mailtips, you can prevent mistakes from happening, such as hitting “Reply All” when you don’t want to. This will help prevent mistakes that are not only frustrating and embarrassing, but also a waste of time and money. To turn on Mailtips, click the “File” tab, then “Options” and finally “Mail.” Click on “MailTips” options and “apply to account.”
As you can see there are many different applications you can use when working with Microsoft Outlook. Many of these will not only help you efficiently run your business, but also help reduce the stress of day-to-day business operations. By learning everything this program can do for you, you’ll save time and money in the long run.
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