When you’re using Outlook heavily, it’s a major pain to not have your emails, contacts and calendars on all your devices. When you’re sending your employees out on the road, or you need to take yourself mobile, it’s more than a pain, it’s downright crippling. Plus, it’s really hard to talk your bosses into letting you telecommute if you don’t have access to half of your data at home. So, once you find a good Outlook syncing tool, it means you can continue your campaign to work from your bed in your pajamas.
You’ll need to match your tools up to your particular devices if you want to be properly synced up. First off, figure out what your smartphone’s operating system is and look for the tools available for that platform. There’s plenty for Blackberry, Android, and iOS, so it doesn’t matter which smartphone bandwagon you’re on, you’re going to be well taken care of.
You also want to figure out what you specifically need synced. If you don’t need everything from your Outlook, don’t put yourself through the pain of figuring how to get all of the information over. Instead, just pick and choose what you need. Google Calendar has a great syncing tool that will allow you to sync to your Google Calendar, so you don’t even need a smartphone to get this going. Of course, there are plenty of ways to move your Outlook information from computer to computer, but it’s not nearly as straightforward and seamless as a Google Calendar sync.
If you want contacts and other information to go to, say, an iOS device, you just load up iTunes and use the built-in Outlook syncing. You can always choose to use a more specialized app, but why would you bother when it’s already part of the iTunes program? Android devices are not quite as seamless for contact syncing, but they’re not too bad either.
You might not think that your email client is something that’s pretty necessary to get all of your information from when you’re out on the road, but the first time that you aren’t able to bring up product specifications or find a client email address, you’re going to be kicking yourself.
Of course, there is a slight downfall if you want to sync your Outlook data in between computers or mobile devices. This opens up problems such as data loss or virus infection. You can avoid any disastrous consequences of this type of problem by investing in an Outlook recovery tool. This backs up your Outlook files so you can restore them exactly as they were, without having downtime. Setting up Outlook syncing is supposed to make your life easier, not harder, after all.
It might take a bit of time to get syncing set up for your business, but you’re going to wonder how you managed without it afterward.